The Position: Senior Accountant
Primary Objective: Grace Church School is seeking a Senior Accountant to process the bi-weekly payroll, manage accounts receivable, and record various entries to the general ledger for one of the leading independent schools in New York City. The Senior Accountant will be responsible for processing the payroll for approximately 240 full-time, part-time and casual employees. Accounts receivable work includes managing the billing for approximately 750 students in grades JK-12. The Senior Accountant provides financial and administrative support services directly to the School’s faculty and staff, and functions as a part of the Business Office team that oversees financial management of the School. The Senior Accountant reports to the HR Manager for payroll and the Controller for accounts receivable, financial and administrative services. Tasks include processing and monitoring tuition payments, reconciling appropriate general ledger accounts, assisting with financial reports as required by senior management, and interacting with all areas of the School community. Primary Responsibilities: Accounting: • Preparing and running payroll bi-weekly for 190 full/part time employees and 30-50 seasonal/temporary employees using a third-party payroll processor. • Perform data entry into the School’s accounting system for payroll • Maintain and manage all accounts receivables, and perform monthly student account reconciliation. • Manage tuition-related student receivables collected by a third-party billing processor (FACTS). • Issue student billing statements and process receivables for all non-tuition charges. • Perform data entry into the School’s accounting system for all student accounts. • Record gift payments received and reconcile monthly pledge payments against Development Office reports. Prepare capital campaign pledge report for the CFO. • File enrollment forms with the NYS Department of Education. Follow up on open issues with Non Public School Office at the DOE. Resolve technical issues with processing all payments types. • Perform monthly reconciliations of bank account statements and credit card statements. • Other duties as assigned by the Controller and Assistant Controller. Reporting • Monitor and prepare reports on overdue tuition accounts. • Prepare and reconcile Development reports with G/L entries • Prepare financial reports, as requested by the Assistant Controller and Controller. Administrative support: • Provide assistance to faculty and staff on book and supply ordering during and before the school year. • Provide assistance and support to parents about student accounts and procedures. • Maintain a filing system for all financial documents and ensure the security of all financial files • Provide assistance in the preparation of the annual audit. Break down of Duties • 25% Payroll • 20% Accounts Receivable • 25% Student Billing • 30% Other Duties Qualifications: • Bachelor's degree in accounting or 3-5 years of applicable work experience. • Experience with not-for-profit or educational organizations is a plus. • Highly organized, detail oriented, creative thinking with the ability to problem solve. • Ability to multi-task, prioritize and meet deadlines • Ability to work both independently and as a part of an integrated team in a fast-paced environment. • Excellent written and oral communication skills • Computer Skills: Microsoft Office, Word, Excel, accounting software and payroll systems • Knowledge of Blackbaud Financial Edge accounting system is a plus • Knowledge of Paycom online payroll services is a plus.